IMPORTANT - PLEASE READ THE ENTIRE CONTENTS OF THIS PAGE AS YOU WILL BE ASKED TO CONFIRM BY EMAIL/TEXT MESSAGE THAT YOU HAVE READ, UNDERSTAND AND AGREE TO THEM - UPDATED 2nd JULY 2020 TO INCLUDE COVID-19 TERMS FOR DRIVING LESSONS
When booking a driving lesson with Karl Jones @ Monarch Driving School the student (or for under 18’s the parent/guardian of the student) agrees to the following terms and conditions. The student/parent/guardian is required to agree to these terms of business before commencement of driving lessons.
Driving Lessons & Covid-19
At Monarch Driving School, we take the health and safety of our driving instructors, pupils, and the community extremely seriously. With that in mind, we wanted to provide our pupils with some information and guidance which will help us carry out driving lessons in the safest way possible, and in line with the government guidelines in relation to Covid-19.
We politely ask that all pupils who take driving lessons with Monarch Driving School read the following guidelines carefully and if there are any questions, please speak with your driving instructor who will be more than happy to help.
Monarch Driving School will ensure:
- If your instructor, or anyone in their household has had symptoms of Covid-19 in the last 7 days or have been in contact with someone who has in the last 14 days, or has tested positive for Covid-19 we will reschedule the lesson at no extra charge to the pupil.
- Before your lesson, we will contact you to check if you have had any symptoms of the virus in the last 7 days.
- You must contact us immediately if you have been in contact with anyone that has been showing symptoms or has tested positive for Covid-19 in the last 14 days.
- We will carry out our initial conversation at the beginning of the lesson outside the vehicle and provide hand sanitiser before entering the vehicle.
- We will not share visual aids, learning tools and pens etc, to minimise contact for safety.
- Tuition vehicle will be thoroughly cleaned and disinfected at the beginning and end of each day
- Tuition vehicle will be thoroughly cleaned and disinfected in-between each lesson, this will include – cleaning all surfaces including, door handles (driver and passenger, interior and exterior), seat belts (driver and passenger), all seat adjusting equipment, steering wheel and column, car keys, all mirrors and window controls, thorough cleaning of dash board including all ancillary controls (indicators and window wipers), gear stick, handbrake, radio and heating dials, windows (inside and outside).
- Parents, guardians, friends will not be permitted to sit in on lessons at this time.
- New clients may have their licence checked electronically. The licence must still be shown to the instructor at the beginning of the first lesson regardless.
- The use of PPE such as face coverings, seat coverings, gloves etc are in line with government guidelines, and disposed of in-between each lesson following guidance from Public Health England (PHE).
- We provide hand sanitiser to be used at the beginning and during driving lessons where required.
- We thoroughly wash our hands in-between each lesson.
- If driving lessons need to be cancelled or rearranged due to Covid-19, we will not charge the lesson fee if within the usual 48 hours’ notice time frame.
What we expect from pupils:
Ensure your hands are washed thoroughly before entering the tuition vehicle, hand sanitiser will be available for use during driving lessons in addition to this if required, if you want to wear disposable gloves, please put these on before entering the vehicle.
- Make sure you wear suitable clothing, this should cover as much of you as possible, including arms and legs.
- If you or anyone in your household have been in contact with someone who has had symptoms in the last 14 days or has been confirmed to have Covid-19, please inform your driving instructor as soon as possible.
- If you or anyone in your household has shown symptoms in the last 7 days or have been confirmed to have Covid-19, please inform your driving instructor as soon as possible, this allows the lesson slot to be offered to another pupil who may need it.
- Provide their own PPE where necessary.
- Ensure all belongings such as keys, mobile phones, are kept in the same area of the vehicle, preferably in a small plastic bag (freezer bag) to minimize contact and allow easier cleaning after lesson.
- Ensure all belongings, including any PPE are taken away at the end of each lesson.
When taking your driving test, the above procedures must be followed. Your examiner will wear some forms of PPE such as gloves and a face covering, you will be required to respect any social distancing requirements set out by the government at the time of your test. You will be asked to sign a paper for them to check your signature and they will read out and ask if you agree with the insurance and residency declaration. You must take the paper you sign with you on your test.
Your driving instructor will not be permitted to accompany any pupil on their driving test until further notice.
The driving test will be conducted as normal, however, should you commit a serious/dangerous fault or too many driver faults, the examiner may direct you back to the driving test centre early to give you your result. This is to minimise the risk to both you and the examiner of exposure to Covid-19.
At the end of the test, your instructor will not be permitted to listen to the result of your test due to social distancing, although the examiner will tell you everything you need to know.
This guidance has been produced in line with the current UK government guidelines of Covid-19 and is subject to change as new information and guidance is released. We have created this to help prevent the spread of Covid-19 during driving lessons and whilst out on driving tests.
Standard Driving School Business Terms at all times:
Licence and Legal
1. The student has a valid and clean provisional driving licence, full UK driving licence or valid international or European driving licence which must be presented to the driving instructor at the beginning of the first driving lesson.
2. The student is medically fit to drive.
3. The student complies with the eyesight regulation of reading a number plate from 20.5 meters. Where spectacles or contact lenses are required to do this then they will be worn for the duration of the driving lesson.
4. The student will not be under the influence of alcohol or drugs, including prescribed medication when attending a driving lesson.
5. The student is aware that they hold joint responsibility for their safety and well-being and the driving instructor cannot be held responsible for unreasonable actions made by the student.
6. The student is aware that UK law requires that the DRIVER of the vehicle is responsible for any penalties that arise whilst they are driving a vehicle – regardless of whether they under instruction.
7. Driving instructor’s will do everything possible to keep the student and public safe and to prevent the student from receiving any penalties however they cannot be held responsible for any action that the student takes that was not part of the instruction and that resulted in compromised safety or a penalty.
Driving Lesson and Course Bookings
1. Monarch Driving School reserves the right to request payment at the time of booking to firmly secure the appointment/s in the instructors diary.
2. The 48 hour cancellation policy is in place regardless of whether the payment has been made prior to the lesson. In such circumstances where payment has already been made and at least 48 hours’ notice has been given then the student may transfer the lesson fee to an alternative lesson appointment or request a refund. Where payment has not been paid in advance then the student will be required to pay for the lesson before they may book their next lesson.
3. All driving lessons must be paid for. We do not offer credit, loans, payment plans or exchange of services or goods in exchange for driving lesson services.
4. All block bookings, courses, driving lessons and gift vouchers must be used within 6 months of the date of the purchase transaction.
5. All reference to "Block Bookings", "Courses" and "Pre-Pay" all require payment up front. Payments may not be negotiated or paid in instalments. A Course is defined as multiple lessons per week, with the minimum amount of lessons being 8 hours.
6. If a student wishes to cease lessons and has a remaining balance of Block Booking/Pre-paid lessons (excluding courses) they are entitled to a pro-rata refund on the remaining hours (excluding when 48 hours cancellation notice was not provided). Pro-rata refunds are calculated on the basis that the hours used were on the full hourly rate and not on the block booking discount rate.
7. A non-refundable deposit of £100 is payable to book a course, the balance must be paid no later than 7 days before the commencement of the course. Late payment will result in cancellation of the course and loss of the £100 deposit. Dates of courses may be amended without the loss of deposit providing that a minimum of 3 weeks’ notice was provided by the student/guardian.
8. Course fees do not include the DVSA driving theory test fee (£23) or the DVSA practical driving test fee (£62). Test fee's may be added to the above advertised course prices plus a £2.50 administration charge per test. One or both tests may be booked - Theory Test £25.50, Practical Test £64.50, or both tests £90.
9. Where a student is unwell or unfit to drive (with less than 48 hours’ notice, or after the commencement of a lesson) the driving instructor reserves the right to terminate the lesson. The full lesson fee is to be paid by the student in such circumstances.
Driving Lesson Etiquette
1. The student will be ready for their driving lesson at the agreed time and location. Any changes to the location or time that result in loss of lesson time will not be reimbursed to the student.
2. Any delays caused by the student will form part of the paid lesson appointment.
3. The student will be suitably dressed for a driving lesson. Comfortable shoes that are secure to the feet are essential. Short skirts, low cut tops or revealing attire are not appropriate. Large coats restrict movement and will need to be removed.
4. For the comfort of the driving instructor and other students who will be using the vehicle we request that all students demonstrate a good level of personal hygiene and come to lessons in clean clothes and with clean hands.
5. Mobile phones must be silenced and placed out of sight on driving lessons.
6. Students are permitted to bring a drink with them on driving lessons.
7. Toilet breaks are permitted, please let your driving instructor know if you require a comfort break. Time for comfort breaks form part of the paid lesson time.
8. Smoking is not permitted on driving lessons unless it forms part of a comfort break. Hands must be washed afterwards.
9. When agreed with their driving instructor the student may bring someone with them to accompany them on a driving lesson. Please contact your instructor prior to the lesson to make such arrangements.
10. Intimidation, threats of violence, rude gesture’s and foul language to other road users and to the driving instructor will not be tolerated. The driving lesson will be terminated and the full fee payable in such circumstances.
11. Sexual contact, flirtation, explicit conversations and innuendo is not appropriate on driving lessons. The driving lesson will be terminated and the full fee payable in such circumstances.
1. Monarch Driving School will only present candidates for driving tests who have demonstrated the required skills to the required standard of the test and are therefore deemed to be safe in accordance with the driving instructors professional opinion.
2. Where candidates book driving tests without liaising with their driving instructor and without prior consent from a Monarch instructor, Monarch Driving School will not be held accountable for any inconveniences or losses, financial or otherwise, that are incurred by the candidate.
3. Monarch Driving School have the right to refuse to take a candidate for driving test at short notice, and at personal loss to the candidate in circumstances where the candidate is not able to safely sit the driving test, irrespective of the circumstances or reason.
4. Monarch Driving School will endeavour to give reasonable notice to candidates who are showing signs of not being ready for their driving test. Driving tests may be changed/cancelled without loss of test fees providing that 3 clear working days have been provided. It is our aim that candidates will not lose test fees however if the candidates standard of driving falls below the required standard for the test within these last 3 working days Monarch Driving School will not be held responsible for this.
5. The driver of the tuition vehicle (the candidate) takes full responsibility for their own safety and that of their driving examiner and all other road users throughout the driving test. Monarch Driving School and our instructors are not accountable for the students actions on driving tests or any damages to the instructor's vehicle.
6. The student is responsible for any injury, damages or financial losses that arise from their actions when driving their instructor's vehicle on a driving test. These costs may include damaged tyres’, insurance excess. These events are rare due to instructor's ensuring that students are safe before taking their test.
1. A driving lesson booking by telephone, text, email, social media or in person all constitute an agreement that the student is requesting the time and expertise of the requested Driving Instructor for that period. By booking a driving lesson the student/parent/guardian agrees to the driving lesson fee and agrees to give a minimum of 48 hours (from the commencement time of the lesson) to change or cancel the driving lesson. Where less than 48 hours’ notice is given the driving school reserve the right to charge for the driving lesson.
2. Where less than 48 hours’ notice is given to change or cancel a driving lesson the driving instructor will endeavour to substitute the lesson appointment with an alternative student – and where this is successful then the driving instructor may waiver the lesson fee.
Please give your driving instructor as much notice as possible so that you can maximise the chance of the appointment being substituted and you not being charged
3. In circumstances of a “No Show” (where the student fails to show up for their lesson) the full lesson fee is applicable and must be paid the same day.
4. If the driving lesson commences late or finishes early, at the request of the student, the full lesson fee applies.
5. Where the driving instructor cancels or terminates the lesson early due to the student not adhering to the Driving Lesson Etiquette the full lesson fee is payable.
6. The cancellation policy applies to all types of cancellations, there are no exceptions.
Monarch Driving School is committed to protecting your privacy and maintaining the security of any personal data received from you. We adhere to the requirements of the data protection legislation in the UK (GDPR). The purpose of this statement is to explain to you what personal data we collect and how we may use it.
1. When you contact us to make an enquiry, we will ask you for some personal details. Your name, address, postcode, phone number(s) and email address(es)
2. We will retain your personal data for a length of time depending on the nature of our relationship with you, as follows:
3. For enquiries regarding Driving Lessons we will hold your personal data for 60 days
4. Once you become a customer of Monarch Driving School by making a purchase, booking a lesson, purchasing a training course we will retain your personal data for as long as you are an active customer plus 6 complete financial years from the date of your last recorded activity, in line with Financial and Accounting regulations.
5. We will only ever share personal data that we collect from you with the following third parties and only for the purpose(s) described:
6. iZettle - invoices, payments and purchases
7. We may share your personal data internally between Monarch Driving School Instructors and Employees in order to provide relevant products and services.
When booking a driving lesson with Monarch Driving School you are agreeing to all of the above terms
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